2026 - Administrative Staff

The Administrative Staff is an entry-level position that provides general office and documentation support across departments, primarily assisting the Purchasing Officer, the Engineering Team, and Human Resources. The role requires good computer skills to encode, organize, and maintain accurate records in the company's ERP system and digital files under the direction of the responsible officers.

Job Description:

1. Assist the Purchasing Officer in encoding material requests and draft purchase orders, and in filing canvass and supplier records in ERP Portal.
2. Assist the Engineering Department in bidding/procurement activities.
3. Help track document expiry dates and bid deadlines and remind the responsible officers ahead of time.
4. Assist Human Resources in collecting and checking attendance and timekeeping records and encoding payroll inputs as instructed.
5. Create documents and simple reports and spreadsheets using provided templates/ERP reports.
6. Maintain organized physical and digital files, including scanning, naming, and archiving documents according to the company's filing system.
7. Report data errors or discrepancies found during encoding to the responsible officer.
8. Keep confidential information, including payroll and bid data, in accordance with company policy and the Data Privacy Act.
9. Perform other administrative and clerical tasks as may be assigned.

Qualifications

1. At least College Level or fresh graduate of Office Administration, Business Administration, IT, or related course is an advantage.
2. Computer literate: Proficient with Word/Google Docs, Excel/Google Sheets (basic formulas, sorting, filtering), email, scanning, and file management.
3. Fast and accurate typing and data encoding.
4. Willing to learn ERP Portal generation and procurement and payroll processes; fresh graduates are welcome to apply.
5. Organized, detail-oriented, and able to follow instructions and checklists.
6. Good communication skills in English and Filipino.
7. Trustworthy and discreet in handling confidential information.